All Features — vbMail

Schools and coaches

Every program you're considering, with its staff and where it stands.

School list: Each school's website, division and conference, with conferences suggested for about 300 DI programs as you type the name.
Groups: Sort schools into Top Choice, Interested, Contacted Me and Watching, and filter your list by group.
Recruiting pipeline: Researching, Undetermined, Contacted, In Conversation, Interested, Offered, Accepted or Not Pursuing. Sending an email or importing a reply moves a school along automatically.
One page per school: Status, the pinned note, and buttons to email, log a reply, or open the school's website or volleyball page — then its coaches, sent emails, replies, camps and notes.
Coaches: Names, titles, email addresses and phone numbers, linked to their school. Each coach has a page with Email and Call buttons and their own notes.
Search, filters and Select: Search by name, filter by status or group, and pick several schools at once to add them to a group, set their division, or delete them.

Write one email and send it to every coach you choose, from your own Gmail.

Email composer: Send from your own Gmail address, so coaches get a real message from you and reply to your inbox.
Bulk Send: Pick schools from a searchable list filtered by group and division, then check every recipient, salutation and signature on a review page before anything goes out.
One email per school: When a school has several coaches, they all go on one email by default — or send each coach their own copy.
Automatic salutations: Built from the coaches you pick, in four formats: Coach Last Name, First Name, Title Last Name, or First & Last Name. Edit it any time.
Templates: Save subjects, messages and signatures and load them straight into the composer.
Drafts: Save an email to finish later, and read a draft without reopening it.
Live preview: On a computer or iPad, see the finished email beside the form as you write.
Sent history: Every email you send is kept with its full text, date and coaches, on that school's page.

Coach replies, filed under the right school without copying and pasting.

Scan Gmail: Import coach replies from your inbox and emails you sent before vbMail from your Sent folder — the last 30 days, 90 days, a year, or everything. Emails already imported are skipped.
Catch new coaches: Scan all of Gmail for messages from coaches you haven't added yet, narrowed by a keyword or a Gmail search like from:stanford.edu, and create the school and coach in one step.
One mailbox: Sent and received mail together, grouped by month, with search, filters for school and source, and sorting by date, school or subject.
Reply types: Mark replies as Generic, Camp Invite, Correspondence or Snail Mail. Attach a photo or PDF of a mailed letter.
Source tags: Flag a reply that came Via Coordinator, Club Coach, Parent or Teammate rather than straight from the school.
Reply from the message: Open any email and start a reply to that coach. Emails show as they were written, images and formatting included.

College camps and your club schedule on one calendar.

Camps: Name, dates and cost, how you were invited (Invited, Self-Register or No Invite), and whether you're Considering, Registered, Attended or Not Attending.
Conflicts: Overlapping events are flagged in red, and registering for one camp marks the camps that overlap it as Not Attending.
Tournaments: Dates, web page, venue, age group, division and location. Filter by club season (October to August).
Hotels: Any number per tournament — the team block, a waitlist spot, a room for family — with status, check-in and check-out dates, confirmation number, cancellation policy and booking link.
Reminders: A banner on Home 14 days before a tournament, reminding you to tell coaches you'll be there.
Calendar: A month calendar with a dot for each event. On a computer it expands to a full month with events as colored bars.

A dated log on anything, so nothing from a call or visit gets lost.

Notes on anything: Add any number of dated notes to a school, coach, camp or tournament.
Formatting and attachments: Bold, italic, lists and links, plus a photo or PDF of up to 4 MB.
Pinned notes: Pin the note that matters and it shows near the top of that item's page.
All notes in one place: Search and filter every note you've written, and add or edit one without opening its school.

Where your recruiting stands, at a glance.

Your stats: Schools, camps, tournaments and emails sent, each a tap away.
Reply rate: How many of the schools you've emailed have written back.
Pipeline and groups: Bars showing how your schools split across statuses and groups — tap one to see those schools.
Coming up: Your next camps and tournaments.
Schools that replied: Sortable by replies, emails sent, or name.

Players own their data; parents help without sharing a login.

Player and Parent accounts: A player's account holds the recruiting data. Parents get full access to every player linked to them.
More than one parent: Both parents, or a step-parent, each sign in with their own Google account.
Siblings: A switcher moves between players, and anything you add is saved to the player you've switched to.
Family Data Map: See how schools and tournaments are split across every linked player in one list.
Invite others: Invite family members and teammates to sign in with their own Google account.

Your email stays yours, and so does your data.

Several Gmail accounts: Connect more than one address with Sign in with Google and choose which one each email goes from.
Encrypted access: Gmail access tokens are encrypted at rest. vbMail only asks to read and send mail — nothing broader.
No tracking pixels: Nothing is added to your emails to track when coaches open them.
Full backup: Export everything to one file and restore it any time; restoring skips anything you already have.
CSV import and export: Bring schools and coaches in from a spreadsheet, and export templates, replies and sent history. Re-importing updates rather than duplicates.
Age requirement: Everyone using vbMail must be 13 or older.

Built to look and feel like an iPhone app, wherever you use it.

Phone layout: A tab bar for Home, Schools, Mail, Events and More, swipe to delete, and full-screen forms.
Sidebar and split views: On iPads and computers, lists stay on the left while the school, email, event or note you pick opens beside them. Press Esc to close it.
Light and dark mode: Follows your device, or choose one.
Install as an app: Add vbMail to your home screen or desktop and it opens full-screen with its own icon.

Answers inside the app, and a way to reach a person.

Help guides: Step-by-step guides for getting started, schools, composing, templates, replies, camps, tournaments, sharing and import/export.
Feedback conversations: Send a question, bug or idea, then follow up and read replies from the admins in the app — no Gmail needed.